Admin Executive

1 About the Role

2 Key Responsibilities

• Coordinate between multiple departments including Process Engineering, Mechanical Design, Automation, IT, and Marketing
• Schedule meetings, prepare board meeting documents and other reports
• Manage recruitment activities: CV screening, interview coordination, and candidate follow-up
• Handle onboarding formalities, employee documentation, policy explanation, and joining processes
• Prepare offer letters, employment agreements, and HR-related official communication
• Maintain employee records, databases, and leave/attendance tracking
• Complete EPF registration of new employees
• Create engaging social media posts, brochures, advertisements, and promotional creatives using Canva
• Manage posting on company social media pages and maintain monthly content calendars
• Support the marketing team with branding materials and digital promotions
• Draft, rewrite, and send high-quality professional emails
• Prepare meeting minutes, reminders, and structured follow-ups
• Prepare flight details, travel documents, and insurance files for employees

3 What We're Looking For

• MS Word, Excel (Basic–Intermediate), PowerPoint
• Canva (Advanced)
• Social Media Tools (Posting & Content)
• Strong Communication
• Multitasking & Organization
• Problem Solving
• Attention to Detail
• Professional Email Writing
• Team Coordination

4 How to Apply