Executive Assistant

1 About the Role

2 Key Responsibilities

• Schedule and prioritize executive meetings, appointments, and travel arrangements efficiently
• Coordinate with internal teams and external stakeholders to ensure smooth scheduling
• Maintain and update executive calendars regularly
• Manage incoming calls, emails, and correspondence for executives
• Draft and prepare professional documents, presentations, and reports
• Maintain organized communication records and follow-up on action items
• Plan and organize meetings, conferences, and events
• Take accurate meeting minutes, track action items, and follow up on tasks
• Prepare meeting materials, presentations, and briefing documents
• Assist in project management tasks such as task tracking, milestone monitoring
• Conduct research and gather relevant information
• Collaborate with project teams to ensure deadlines are met
• Handle administrative tasks such as filing, document management, data entry
• Manage expense tracking, budget monitoring, and procurement processes
• Maintain confidentiality and handle sensitive information with discretion

3 What We're Looking For

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong communication skills, both written and verbal, with attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• Proficiency in MS Office suite and other relevant software
• Bachelor's degree or equivalent experience in business administration

4 How to Apply